1. About these Terms and Conditions

1.1. These terms and conditions govern the contractual relationship between You and Red On Group Limited (“Red On Sports”), a company registered in England and Wales, regarding Your registration for and participation in the Event. By registering for the Event, You agree to be bound by these terms and conditions.

1.2. Please read these terms and conditions carefully before completing Your registration for the Event, whether through the official Website or any other means. These terms include important provisions affecting Your rights and obligations, as well as limitations on Red On Sport’s liability.

1.3. Before finalising Your registration, You will be required to acknowledge and accept these terms and conditions. Acceptance may be provided electronically (e.g., by clicking the “I Accept” checkbox) or in writing. By accepting these terms, You confirm that:

• You have read, understood, and agreed to these terms and conditions.
• You are legally capable of entering into a binding contract.
• If You are registering on behalf of someone under 18, You are authorised to act as their legal guardian and accept these terms on their behalf.

1.4. If You do not agree to these terms and conditions, You will not be permitted to register for or participate in the Event.

1.5. Red On Sports reserves the right to update or amend these terms and conditions at any time. Any changes will be effective immediately upon publication on the Event website. It is Your responsibility to review the terms and conditions prior to registering for the Event or participating in the Event.

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2. About Your Contract

2.1. By registering for the Event, You are entering into a legally binding contract with Red On Group Limited (“Red On Sports”), a company registered in England and Wales under company number 13552080, with its registered office at 33a Cherry Orton Road, Peterborough, PE2 5EQ, United Kingdom. This contract governs Your rights and obligations in relation to the Event and will remain in effect until the completion of the Event or earlier termination in accordance with these terms.

2.2. For the purposes of these terms and conditions:

• "You" refers to the person identified as the Rider in the Registration Application submitted via the Website or other official registration method.
• If the Rider is under 18 years of age, "You" also includes the parent or legal guardian who has signed and submitted the Parental Consent Form, accepting these terms and conditions on the Rider’s behalf.

2.3. Red On Sports’ Rights to Assign or Delegate:

• Red On Sports reserves the right to assign this contract or subcontract or delegate any aspect of the delivery of the Event to:
  
  • (i) Any entity controlled by, or under common control with, Red On Sports; or
  • (ii) Third-party service providers engaged under a service agreement with Red On Sports.
• Such assignments or delegations may occur without prior notice to You and will not relieve Red On Sports of its overall responsibility for delivering the Event.

2.4. For the purposes of declarations or consents referenced in these terms, including but not limited to Clause 20, “I” shall have the same meaning as “You.”

2.5. Right to Reject Registration:

• Red On Sports reserves the right, at its sole discretion, to reject any Registration Application, even if it has previously been accepted, up to the start of the Event. Grounds for rejection may include, but are not limited to:
  
  • Failure to comply with these terms and conditions.
  • Safety, logistical, or operational concerns.
• In such cases, Red On Sports will refund any entry fee paid but will not be liable for other costs or expenses incurred by You in relation to the Event.

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3. The Event

3.1. The "Event" refers to any and all disciplines, races, or activities offered as part of the British Gravel Championships, including but not limited to competitive races, recreational rides, and associated activities.

3.2. Full details of the specific disciplines, categories, routes, and associated rules for the Event are published on the official British Gravel Championships website (www.britishgravelchampionships.com). These details, including but not limited to participation requirements, start times, and route descriptions, may be subject to updates or amendments at the sole discretion of Red On Sports.

3.3. Red On Sports reserves the right to alter the format, schedule, disciplines, or routes of the Event at any time prior to or during the Event, including for reasons of safety, weather conditions, or operational considerations. Any such changes will be communicated to participants through appropriate channels, including email, the Event website, or on-site announcements.

3.4. The Event is conducted under specific technical and safety regulations determined by Red On Sports and/or relevant governing bodies. It is the responsibility of participants to familiarise themselves with and adhere to these regulations, which will be provided in the Event Guide published prior to the Event.

3.5. Participation in the Event is at the sole discretion of Red On Sports, and entry does not guarantee completion or a specific result. Red On Sports retains the right to withdraw, disqualify, or restrict participation of any Rider if deemed necessary for safety, fairness, or compliance with these terms.

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4. Terms Used

“Brand” refers to all unique designs, signs, symbols, words, or combinations thereof that identify Red On Sports, the British Gravel Championships and its sponsors, partners, or affiliates, distinguishing it from competitors. This includes trademarks, logos, slogans, and other intellectual property.

“Controlled Event Route(s)” means the temporarily designated environment established on public highways, private roads, tracks, and gravel roads for the non-exclusive use of the Event during a specific duration. Riders must anticipate and exercise caution regarding potential interactions with the public, including vehicles, pedestrians, horseback riders, or other users. The Controlled Event Route will be identified with appropriate warning signage, directional markers, and marshals.

“Cycling Equipment” refers to any equipment used by a Rider during the Event, including, but not limited to, bicycles, helmets, clothing, and safety gear. Riders are solely responsible for ensuring that their equipment is in a safe and serviceable condition and compliant with Event regulations.

“Date” refers to the date of the Event as publicised on the official Event Website.

“Event Guide” means the document published in advance of the Event, providing essential information regarding Event logistics, participation regulations, safety instructions, and any specific rules or guidelines applicable to Riders.

“Event Official” refers to any accredited individual acting in an official capacity at the Event, including marshals, safety personnel, race referees, and other authorised representatives of Red On Sports.

“Info Desk” means the designated area where participants can receive support related to race or ride issues, such as registration, lost items, or route information. Typically, this desk is located within the Event Village alongside the Registration area.

“Event Registration” refers to the designated location within the Event Village where participants confirm their attendance, present required documentation, and collect their Event accreditation, such as race numbers or timing devices.

“Event Village” means the central hub for the Event, comprising the Event headquarters, car parking facilities, expo areas, and other amenities. It may also serve as the start and finish location for certain disciplines.

“Fundraising Partner” refers to a fundraising organisation with which Red On Sports has entered into a formal agreement for the promotion or facilitation of charitable activities in connection with the Event.

“Open Road(s)” refers to any portion of the Event Route where normal road traffic laws, including the Highway Code, remain applicable. Riders must comply with these laws and exercise due caution at all times.

“Race Director” means the individual appointed by Red On Sports to oversee and manage all competitive elements of the Event, including results, compliance with regulations, and the safety of participants.

“Racing Licence” refers to a valid licence issued by a recognised cycling governing body, including, but not limited to, British Cycling, British Master Cycle Racing (BMCR), TLI Cycling Ltd, or the Union Cycliste Internationale (UCI).

“Race Start Pen” refers to the designated starting point for each Event discipline or category, marked and managed by Event Officials.

“Rider” means any individual who has completed the registration process and is officially entered as a participant in the Event.

“Specified Location” refers to a designated point along the Event route that participants must pass by a pre-determined Specified Time to be permitted to continue on the full route. Riders who fail to meet this requirement will be redirected to a shorter route leading back to the Event Village.

“Specified Speed” refers to the pace at which the broom wagon will travel along the Event route, as announced prior to the Event. Riders unable to maintain the Specified Speed may be required to withdraw or take an alternative route.

“Specified Time” means the deadline announced by Red On Sports before the Event, after which Controlled Event Routes will be reopened to the public. Riders failing to meet this deadline at the Specified Location will not be permitted to complete the full route.

“UCI” means the Union Cycliste Internationale, the international governing body for competitive cycling.

“We” means Red On Sports, including its employees, representatives, or affiliates (and “our” shall be interpreted accordingly).

“Website” refers to www.britishgravelchampionships.com, the official Event website operated by Red On Sports to provide general information about the Event, facilitate registrations through the Eventrac system, and manage payment processing via Stripe. For payment-related terms, participants should refer to the terms and conditions of the relevant payment gateway provider.

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5. Event Specifics

5.1. Licences

5.1.1. Riders are not required to hold a racing licence to participate in the British Gravel Championships, unless specified otherwise for specific disciplines or categories.

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5.2. Security

5.2.1. Red On Sports accepts no liability for loss, theft, or damage to personal property, except where such loss or damage arises directly from negligence by Red On Sports. Riders are strongly advised to use secure, paid-for storage facilities provided at the Event Village, where available.

5.2.2. The liability of Red On Sports for loss or damage to property in secure storage areas is limited to a reasonable amount, considering factors such as the value of the item and whether the loss or damage resulted from negligence by Red On Sports.

5.2.3. Riders who choose not to use the secure storage facilities provided do so at their own risk.

5.2.4. An Optional Bag Drop service may be provided at the Event for the convenience of Riders. Items left at the Optional Bag Drop are not stored in secure conditions, and Red On Sports accepts no responsibility or liability for any loss, theft, or damage to items left there. Riders use this service entirely at their own risk and are encouraged to leave valuables at home.

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5.3. Event Regulations

5.3.1. The Event is governed by technical regulations set by the Race Director and detailed in the Event Guide. Riders are required to review and comply with these regulations before participating.

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5.4. Participation Exclusions

5.4.1. Riders meeting any of the following criteria are prohibited from participating in the Event, even if they have paid the entry fee:

• Currently serving a suspension or ban from the UCI or any other recognised governing body for rule violations, including doping.
• Disqualified from participation due to safety, health, or ethical considerations as determined by Red On Sports.

5.5. Protective Headgear

5.5.1. Riders must wear protective headgear that complies with UCI technical standards at all times while participating in the Event. Riders who fail to comply will not be permitted to participate or continue in the Event.

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5.6. Public Highways

5.6.1. The Event routes are not closed to public traffic. Riders must adhere to the Highway Code and any regulations in force on Open Roads and forest tracks during the Event.
5.6.2. Riders must remain vigilant and exercise caution regarding potential hazards on the route, including but not limited to:

• Motor vehicles.
• Pedestrians.
• Domestic and wild animals (e.g., dogs, deer).
• Farm machinery and equipment.

5.7. Event Registration

5.7.1. Riders are required to confirm, during registration, that they have read and accepted the Event Guide. Failure to do so may result in denial of participation.
5.7.2. All Riders must present valid photographic identification at the registration desk to verify their identity and collect their Event accreditation.

5.8.  Medical Support

• Medical support will be available throughout the Event based on pre-conducted risk assessments.
• However, Red On Sports does not guarantee specific response times for medical emergencies. Riders should be aware of the inherent risks associated with participating in a strenuous cycling event and take necessary precautions.
  
  

5.9. Mechanical Support

• Limited mechanical support will be provided during the Event. Response times cannot be guaranteed.
• Riders are strongly advised to carry basic tools and equipment to address common mechanical issues independently.

5.10. Event Modifications

• Red On Sports reserves the right to modify the Event format, schedule, routes, or other details at any time due to unforeseen circumstances, including weather conditions, safety risks, or operational considerations.
• You will be informed of such changes as soon as reasonably possible through the Event website, email, or other communication channels.

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6. Entry Process

6.1. A Registration Application is considered an offer made by You when:

6.1.1. You submit an application to register for the Event via the official registration platform or any other approved method;
6.1.2. You confirm that You have read, understood, and agreed to these terms and conditions; and
6.1.3. Red On Sports or its designated third-party payment gateway provider (whichever is earlier) receives valid payment of the entry fee into its designated account.

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6.2. By submitting a Registration Application, You confirm:

6.2.1. That You are making an offer to participate in the Event subject to these terms and conditions and any additional or alternative terms brought to Your attention during the registration process;
6.2.2. That You are at least 18 years old;
6.2.3. That You have read and understood the Privacy Policy which is available on the Event website.

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6.3. Registration for Riders Under 18 Years Old

6.3.1. Individuals under the age of 18 may only participate in the Event if their parent or legal guardian submits the Registration Application on their behalf and confirms acceptance of these terms and conditions.

6.3.2. The parent or guardian assumes full responsibility for the minor’s compliance with these terms, participation in the Event, and any associated risks.

6.3.3. Under 18s must request a Parental Consent Form by emailing info@redonsports.com. The completed and signed Parental Consent Form must be returned to Red On Sports no later than 28 days before the Event. Failure to return the form within the specified timeframe may result in the Rider being unable to participate, and no refund will be issued.

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6.4. Confirmation of Entry

6.4.1. Upon receipt of the entry fee, Red On Sports will grant You the right to participate in the Event, subject to these terms and conditions, the Event Guide, and any further instructions provided by Event officials.
6.4.2. The entry fee does not include the provision of additional products or services, such as Racing Licences, Event merchandise, Camping, sports therapy or any optional extra, unless explicitly stated otherwise during the registration process.

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6.5. Right to Refuse Participation

6.5.1. Red On Sports reserves the right to refuse entry to the Event or to withdraw You from participation at any time if You:

• Fail to follow instructions from Event Officials or organisers;
• Participate in a manner that, in the opinion of Red On Sports, may cause injury to You or others;
• Behave in a way that is likely to cause offence or damage the reputation of the Event;
• Engage in conduct that may harm the environment or breach Event safety requirements;
• Are deemed unfit to participate due to injury, illness, or the consumption of alcohol or drugs;
• Fail to comply with the rules, guidelines, or spirit of the Event.

6.5.2. If You are withdrawn from the Event for any of the above reasons, You will not be entitled to a refund.

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6.6. Timeliness and Event Progress

6.6.1. You must arrive at the specified start location at the designated start time. Late arrivals may not be permitted to participate.
6.6.2. If You are unable to make sufficient progress during the Event to meet the timelines set by Event officials, You may be asked to leave the course or take an alternative route back to the Event Village.

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6.7. Removal from the Event

6.7.1. If You are refused entry or asked to cease participation, You must immediately comply with the instructions of Event officials, remove Your Event race number, and discontinue participation.
6.7.2. If You continue to ride outside of the Event, You do so entirely at Your own risk and must comply with the Highway Code and any applicable road safety regulations.

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6.8. Right to Reject Registration

6.8.1. Red On Sports reserves the right to reject Your Registration Application, even if previously accepted, at any time before the Event.
6.8.2. If Your Registration Application is rejected, Red On Sports will refund the entry fee and any associated registration costs. However, Red On Sports will not be liable for any additional costs or expenses You may have incurred in relation to the Event (e.g., travel, accommodation).

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7. Your Status and Responsibilities

7.1. By entering the Event, You agree, warrant, undertake, and represent that:

7.1.1. Legal Capacity: You are legally capable of entering into contracts and have met all eligibility requirements specified in these terms.

7.1.2. Age Requirements: You will only enter Events for which You meet the published minimum age as of 31st December in the year of the Event (the “Date”). The minimum age requirements for each discipline are as follows:

• Gravel Races: 16 years or older.
• Time Trial: 16 years or older.

7.1.3. Event Rules and Regulations: You will abide by all rules and regulations specified in the Event Guide, which will be available on the Event website at least two weeks before the Event. You will also follow any instructions provided by Event Officials or Red On Sports, including updates issued on the day of the Event.

7.1.4. Assumption of Risk: You acknowledge and agree that participation in the Event is entirely at Your own risk.

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7.1.5. Safe Participation: You will rely on Your own ability to assess and respond to hazards. You agree to ride safely and responsibly, taking into account factors such as:

• Road furniture, natural obstacles, or damaged surfaces (e.g., potholes or cracks).
• Interactions with convoy vehicles, other participants, and public road users.

7.1.6. Instructions from Officials: You will follow all instructions provided by Event Officials. Guidance provided by marshals, subcontractors, or volunteers is advisory, and You must exercise independent judgment when determining the safety of Your actions.

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7.1.7. Liability Waiver: You agree to hold harmless Red On Sports, its partners, employees, subcontractors, volunteers, officials, or any other parties involved in the Event, from any liability for loss, damage, injury, or other claims arising in connection with the Event. This includes, but is not limited to:

• Personal injury or death, unless caused by Red On Sports’ negligence.
• Damage or theft of personal property.
• Loss of profit, revenue, goodwill, or any indirect or consequential loss.
  However, this does not exclude liability for fraud or any other matter where liability cannot be excluded or limited by law.

7.1.8. Fitness and Health: You confirm that You are in good physical and mental health, capable of participating in a strenuous cycling event, and have taken medical advice if necessary. You acknowledge that You have trained appropriately for the challenges of the Event.

7.1.9. Cycling Equipment: You are responsible for the quality and suitability of the cycling equipment You use in the Event. This includes ensuring compliance with Event rules (e.g., prohibiting the use of tri-bars, aero-bars, or similar handlebars in specific disciplines). Bike inspections may be conducted by Red On Sports.

7.1.10. Timing Devices and Race Numbers: You are responsible for ensuring that Your timing device is functioning correctly and that Your Event race numbers are securely and visibly attached. You must also complete the medical information template on the reverse side of Your race number.

Note: If You lose or damage the timing device issued to You at the Event, You will be subject to a £50 fine, payable to Red On Sports within 28 days of the Event. Failure to pay the fine may result in exclusion from future Events.

7.1.11. Clothing Standards: You are responsible for wearing appropriate clothing that meets reasonable standards of modesty and suitability. If Red On Sports determines that Your clothing is inappropriate, You may be withdrawn from the Event without compensation.

7.1.12. Registration Requirements: You must present valid photographic identification at the registration desk to confirm Your identity. Racing Licences or Passports, where required, must also be presented.

7.1.13. Disqualification for Suspension or Ban: If You are serving a suspension or ban by the UCI or any recognised governing body (e.g., for doping), You are prohibited from participating in the Event. If You become subject to such a suspension after registering, You must notify Red On Sports immediately, and You will not be entitled to a refund.

7.1.14. Protective Headgear: You must wear UCI-compliant protective headgear at all times during the Event.

7.1.15. Withdrawals: If You choose to withdraw during the Event, You must inform the Info Desk either in person or via the contact details provided in the Event Guide. You must confirm that You are safe and no longer on the route.

7.1.16. Entry Payment: By completing the online Entry Form, You commit to paying for Your entry as instructed on the Website.

7.1.17. Final Decisions: All decisions and rulings made by Red On Sports, its employees, or agents in relation to the Event are final.

7.1.18. Entry Confirmation Email: You are responsible for retaining Your entry confirmation email. This email will be required to collect Your race pack at registration. 

7.1.19. Event Information: You are responsible for accessing Event details from the Event website, including the Event Guide, which will be published at least two weeks before the Event. Red On Sports may not email this information directly to You.

7.1.20. Health and Safety: You acknowledge that cycling is an inherently risky activity and agree to take full responsibility for Your safety while participating in the Event. Red On Sports will conduct risk assessments and provide reasonable safety measures but cannot guarantee Your safety. You must comply with all safety instructions provided by Event Officials and wear mandatory safety gear as outlined in these terms.

7.1.21. Environmental Responsibility: You are required to respect the environment and refrain from littering or causing damage to the Event venue, course, or surrounding areas. Any participant found violating this rule may be disqualified and barred from future Events.

7.1.22. Code of Conduct: You are required to act with respect toward other participants, Event Officials, volunteers, and spectators. Unsportsmanlike behavior, including verbal or physical abuse, harassment, or cheating, will result in immediate disqualification.

7.1.23. Waiver of Liability: By registering, You agree to waive any claims against Red On Sports, its affiliates, partners, or Event Officials, arising from participation in the Event, except in cases of gross negligence or willful misconduct.

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8. Retention of Ownership

8.1. Red On Sports retains all intellectual property rights and ownership associated with the Event and its Brand, including but not limited to logos, trademarks, designs, promotional materials, and any other proprietary content, unless such rights are explicitly licensed from a third party. In cases where rights are licensed, ownership remains with the originating party.

8.2. The payment of the entry fee grants You a limited, non-transferable, non-exclusive right to participate in the Event under the terms specified in these terms and conditions. It does not grant You any ownership rights or licenses to the Event, the Brand, or any associated intellectual property.

8.3. Riders are prohibited from reproducing, distributing, or using any of the Event’s intellectual property (including logos, designs, or media assets) for commercial purposes without prior written consent from Red On Sports.

8.4. Any unauthorised use of the Event or its Brand, including but not limited to creating derivative works or associating the Event with third-party entities without written permission, may result in legal action.

8.5. All Event materials, including but not limited to route maps, event logos, and promotional content, are the intellectual property of Red On Sports. Reproduction, distribution, or use of these materials without prior written consent is prohibited.

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9. Transfer, Name Change, Refund, and Deferral

9.1. Non-Refundable Entries

9.1.1. All Event entries (including any optional extras purchased by You) are strictly non-refundable under any circumstances, except as provided in Clause 6.8 or as required by applicable law.

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9.2. Entry Transfer to Another Rider

9.2.1. You may transfer Your Event entry (including any optional extras) to another Rider by following the instructions provided on the official Event website.
9.2.2. The deadline for entry transfers is August 13th, 2025, at 23:59 GMT. No transfer requests will be accepted after this date.
9.2.3. It is Your responsibility to ensure that the new Rider meets the eligibility requirements for the Event and complies with these terms and conditions.

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9.3. Entry Deferral to the Following Year

9.3.1. You may defer Your Event entry (including any optional extras) to the following year’s British Gravel Championships if Red On Sports is able to find a replacement for Your entry.
9.3.2. Deferral requests are subject to the following deadlines and administrative fees:

• Until July 1st, 2025, at 23:59 GMT: £10 admin fee.
• Between July 2nd, 2025, at 00:00 GMT and August 1st, 2025, at 23:59 GMT: £35 admin fee.
• Between August 2nd, 2025, at 00:00 GMT and August 13th, 2025, at 23:59 GMT: £45 admin fee.

9.3.3. No deferral requests will be accepted after August 13th, 2024, at 23:59 GMT.
9.3.4. All deferral requests must be submitted via email to info@britishgravelchampionships.com before the applicable deadline.

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9.4. Duplicate Entries

9.4.1. If You mistakenly purchase more than one entry for the same Event, any surplus entries will be refunded, provided that You notify Red On Sports via email at info@britishgravelchampionships.com. Refunds for duplicate entries will be processed only if requested prior to the Event date. Refunds may exclude any payment processing fees incurred by Red On Sports.

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9.5. General Conditions for Transfers and Deferrals

9.5.1. All administrative fees for transfers or deferrals must be paid in full before the request is processed.
9.5.2. Once an entry has been successfully transferred or deferred, the original Rider forfeits all rights to participate under that entry.

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10. Online Transactions

10.1. Secure Payment Facilities

10.1.1. All online payments for the Event are processed using secure payment facilities provided by Eventrac or a similar third-party platform.
10.1.2. Your payment details, including credit card information, are processed through a secure payment gateway managed by a third-party payment service provider (e.g., Secure Trading or Stripe) using SSL protocols on dedicated HTTPS servers. These systems are fully PCI DSS (Payment Card Industry Data Security Standard) compliant to ensure the protection of Your financial information.

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10.2. Third-Party Payment Processing

10.2.1. The payment and entry data capture systems are operated by a third-party platform such as Eventrac or a similar service. Upon registration, You will be subject to the terms and conditions and privacy policy of the third-party provider. It is Your responsibility to review and understand these terms before completing Your transaction.
10.2.2. Payments made through the third-party platform are initially received by the platform (e.g., Eventrac or Stripe) as an agent acting on behalf of Red On Sports before being cleared to Red On Sports.

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10.3. Transaction Responsibility

10.3.1. While Red On Sports ensures that its payment systems are reliable and secure, Red On Sports is not responsible for any technical errors, interruptions, or failures in payment processing caused by the third-party provider. Any disputes related to payment processing should be directed to the third-party provider in accordance with their terms and conditions.

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10.4. Refunds via Payment Gateways

10.4.1. Where a refund is authorised in accordance with these terms and conditions (e.g., for duplicate entries under Clause 9.4), the refund will be processed through the same payment method used during registration. Refund processing times may vary depending on the policies of the payment gateway provider.

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10.5. Currency and Fees

10.5.1. All Event entry fees are charged in GBP (£), and any applicable currency conversion fees, international transaction fees, or bank charges are the responsibility of the participant. Red On Sports does not accept liability for any additional charges incurred by You during payment processing.

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11. Cookies

11.1. Use of Cookies

11.1.1. The Event website uses cookies to improve functionality, enhance user experience, and facilitate speedy input of data for subsequent transactions.

11.1.2. By using the Event website with cookies enabled in Your browser, You consent to the storage of data on Your local device in accordance with the terms outlined in the Cookies Policy.

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11.2. Managing Cookies

11.2.1. If You do not wish for cookies to be stored on Your device, You must disable cookies through Your browser settings before using the Website. Please note that disabling cookies may limit certain features or functionalities of the Website, including registration and payment processes.

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11.3. Cookies Policy

11.3.1. Detailed information about the types of cookies used on the Website, their purpose, and how they process data is provided in our Cookies Policy, which is available on the Event website.

11.3.2. The Cookies Policy also provides guidance on how to manage or delete cookies should You wish to do so.

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12. Matters Outside of Our Control (Force Majeure)

12.1. Force Majeure Disclaimer

12.1.1. Red On Sports will not be held liable or responsible for any failure to perform, or delay in the performance of, any of its obligations under these terms that is caused by events beyond its reasonable control (a "Force Majeure Event").

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12.2. Definition of Force Majeure

12.2.1. A Force Majeure Event includes, but is not limited to, the following acts, events, non-happenings, omissions, or accidents:

• Strikes, lockouts, or other industrial action;
• Civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not), or threat or preparation for war;
• Fire, explosion, storm, flood, earthquake, inclement weather conditions, subsidence, epidemic, pandemic, or other natural disasters;
• Impossibility of the use of public or private telecommunications networks or power supplies;
• Sabotage of the Event or deliberate vandalism of Event resources, infrastructure, or facilities;
• Acts, decrees, legislation, regulations, or restrictions imposed by any government or public authority (including restrictions due to pandemics or national emergencies).

12.3. Cancellation or Postponement Due to Force Majeure

12.3.1. In the event of a Force Majeure Event, Red On Sports will endeavor to notify You as soon as reasonably possible of any cancellations, delays, or changes to the Event.

12.3.2. If the Event is cancelled due to a Force Majeure Event, You acknowledge and agree that:

• Red On Sports will not be responsible for any costs or expenses You incur as a result of the cancellation, including but not limited to entry fees, travel expenses, accommodation costs, or other associated expenses.
• Entry fees for the Event are non-refundable as significant costs are incurred in preparation for the Event, regardless of whether it proceeds as planned.

12.3.3. In the event of a Force Majeure cancellation, Red On Sports may, at its sole discretion:

• Offer You the opportunity to defer Your entry to a future event; or
• Offer alternative arrangements such as virtual participation or rescheduling, subject to availability and feasibility.
• Credit toward another Red On Sports Event.
• A partial refund, at the organiser’s discretion.

12.4. No Liability for Consequential Loss

12.4.1. Red On Sports will not be liable for any indirect or consequential losses resulting from a Force Majeure Event, including loss of enjoyment, loss of income, or other similar damages.

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13. Breach

13.1. Grounds for Disqualification

13.1.1. Any breach of the regulations specified in these terms and conditions, the Event Guide, or any instructions provided by Red On Sports or Event Officials shall result in the immediate disqualification of the Rider.

13.1.2. Red On Sports reserves the right to disqualify a Rider at its sole discretion, without compensation, for any of the following reasons, including but not limited to:

• Failure to comply with these terms and conditions.
• Failure to adhere to the rules and regulations outlined in the Event Guide or issued by Event Officials.
• Endangering the safety of themselves, other participants, Event Officials, or the public.
• Acts of misconduct, inappropriate behavior, or unsporting conduct, including abusive language or actions toward other participants, volunteers, or Event staff.
• Tampering with timing devices, race numbers, or any other equipment provided for the Event.
• Participating under false pretenses, such as using a false identity or transferring entries without following the proper procedures.
• Using prohibited equipment or failing to meet the safety standards set out in these terms and conditions.
• Violation of the Highway Code or applicable road safety laws during the Event.

13.2. No Compensation or Refunds

13.2.1. Riders disqualified for any of the reasons specified in Clause 13.1 will not be entitled to a refund of their entry fee or any other associated costs.

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13.3. Notification of Breach

13.3.1. Disqualified Riders will be notified as soon as reasonably possible during or after the Event. Once notified, the Rider must immediately cease participation, remove their race number, and comply with any further instructions from Event Officials.

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13.4. Future Participation

13.4.1. Riders disqualified for serious breaches, including but not limited to misconduct or endangerment, may be prohibited from participating in future Events organised by Red On Sports, at the sole discretion of the organiser.

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14. Conflict and Survival

14.1. Hierarchy of Terms

14.1.1. In the event of any conflict or inconsistency between these terms and conditions and any other applicable terms, the following order of precedence shall apply:

• (a) These Red On Sports terms and conditions;
• (b) Any specific rules or regulations outlined in the Event Guide or other official Event documentation;
• (c) Terms and conditions of third-party service providers, where applicable (e.g., payment gateways or registration platforms).

14.2. Severability

14.2.1. If any provision of these terms and conditions or related regulations is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be deemed severed from these terms.

14.2.2. The remainder of the terms and conditions shall continue in full force and effect to the extent permitted by law, and the invalid provision shall be replaced with a lawful provision that closely reflects the original intent.

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14.3. Survival of Terms

14.3.1. Any terms that, by their nature, are intended to survive the conclusion of the Event or termination of this agreement (including but not limited to liability disclaimers, indemnities, and intellectual property provisions) shall remain in effect after the conclusion of the Event.

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15. Variation to These Terms

15.1. Right to Modify Terms

15.1.1. Red On Sports reserves the right to vary, amend, or update these terms and conditions at any time, without consultation or prior notice.

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15.2. Applicability of Variations

15.2.1. Any such variations will take immediate effect and apply to all participants, including those who have already registered for the Event, unless stated otherwise.

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15.3. Notification of Changes

15.3.1. Significant changes to these terms and conditions will be published on the Event website. It is Your responsibility to review the terms and conditions periodically to stay informed of any updates.
15.3.2. Where practical, Red On Sports may notify participants of significant changes via email or other appropriate communication channels, but this is not guaranteed.

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15.4. Agreement to Updated Terms

15.4.1. By continuing to participate in the Event after any changes to these terms and conditions have been made, You confirm Your acceptance of the updated terms.

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16. Entire Agreement

16.1. Scope of Agreement

16.1.1. These terms and conditions, together with any documents expressly referred to within them (including the Event Guide, Privacy Policy, and Cookies Policy), constitute the entire agreement and understanding between You and Red On Sports in relation to the Event.

16.1.2. This agreement supersedes and replaces any prior agreements, communications, representations, warranties, or understandings, whether written or oral, between the parties relating to the Event.

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16.2. Reliance on Terms

16.2.1. By submitting the Registration Application, You acknowledge and agree that You:

• Are not relying on any statement, representation, warranty, understanding, promise, or assurance (whether negligently or innocently made) that is not expressly set out in these terms and conditions or the documents referred to within them.

16.2.2. You waive any claim or remedy in respect of any statement, representation, warranty, understanding, promise, or assurance not expressly included in this agreement, except in the case of fraud or fraudulent misrepresentation.

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17. Third Party Rights

17.1. Exclusion of Third Party Rights

17.1.1. These terms and conditions are intended solely for the benefit of You and Red On Sports.

17.1.2. No other person or entity shall have any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any provision of these terms and conditions, except where such rights are expressly granted in writing by Red On Sports.

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17.2. No Impact on Assignments

17.2.1. The exclusion of third-party rights in this clause does not affect the ability of Red On Sports to assign or subcontract its rights and obligations under these terms and conditions in accordance with Clause 2.3.

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18. Dispute

18.1. Governing Law

18.1.1. These terms and conditions, and any dispute or claim (whether contractual or non-contractual) arising out of or in connection with them, their subject matter, or their formation, shall be governed by and construed in accordance with the laws of England and Wales.

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18.2. Jurisdiction

18.2.1. The parties irrevocably agree that the courts of England and Wales shall have non-exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these terms and conditions.

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18.3. Alternative Dispute Resolution (ADR)

18.3.1. Where appropriate, the parties agree to consider resolving disputes through Alternative Dispute Resolution (ADR) mechanisms, such as mediation or arbitration, before commencing formal legal proceedings.

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19. Personal Information

19.1. Commitment to Privacy

19.1.1. Red On Sports is committed to protecting the privacy and confidentiality of all personal information provided by Riders.

19.1.2. Personal information collected during registration and participation in the Event will be processed in accordance with our Privacy Policy, which incorporates the provisions of the UK General Data Protection Regulation (UK GDPR) and other applicable data protection laws.

19.1.3. The Privacy Policy, including details on how we collect, store, use, and protect Your personal information, is available on the Event website at www.britishgravelchampionships.com. By registering for the Event, You confirm that You have read and accepted the Privacy Policy.

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19.2. Sharing of Data with Fundraising Partners

19.2.1. If You are participating in the Event on behalf of a Fundraising Partner, You acknowledge and accept that certain personal information (e.g., name, contact details, and registration status) will be shared with the Fundraising Partner from whom the entry code originated. This sharing is strictly for purposes related to Your participation in the Event and the Fundraising Partner's activities.

19.2.2. Fundraising Partners are required to comply with applicable data protection laws, including GDPR, in their handling of Your personal information.

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19.3. Marketing Communications

19.3.1. By registering for the Event, You may be asked to provide consent to receive marketing communications from Red On Sports or its partners. You have the right to withdraw this consent at any time by following the opt-out instructions in our communications or by contacting us at info@redonsports.com.

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19.4. Retention of Data

19.4.1. Your personal information will be retained only for as long as necessary for the purposes of the Event, compliance with legal obligations, and any legitimate interests pursued by Red On Sports.

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19.5. Your Rights

19.5.1. In accordance with GDPR, You have the following rights regarding Your personal information:

• Access: You can request access to the personal data we hold about You.
• Correction: You can request correction of inaccurate or incomplete personal data.
• Deletion: You can request that we delete Your personal data, subject to our legal obligations.
• Restriction: You can request that we restrict the processing of Your personal data in certain circumstances.
• Data Portability: You can request a copy of Your personal data in a machine-readable format.
• Objection: You can object to the processing of Your personal data for direct marketing or other purposes.

19.5.2. To exercise any of these rights or for further information, please contact us at info@redonsports.com.

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20. Photographs and Imagery

20.1. Grant of Rights

20.1.1. By participating in the Event, You grant Red On Sports, its affiliates, partners, and authorised third parties an irrevocable, worldwide, royalty-free, and perpetual licence to:

• Capture, store, edit, adapt, modify, and use photographs, video footage, audio recordings, or other visual or audio-visual material featuring You, Your likeness, voice, or performance during the Event.
• Use these materials in connection with the promotion, marketing, and publicity of Red On Sports’ events, activities, and brand, as well as those of its sponsors, partners, and authorised third parties.

20.2. Permitted Uses

20.2.1. The images, video, and audio recordings captured at the Event may be used, without prior notice or compensation to You, for purposes including but not limited to:

• Promotional materials for Red On Sports events or partner activities (e.g., brochures, websites, social media, and advertisements).
• Broadcasts on television, radio, or online platforms.
• Inclusion in publications, films, or other commercial projects.
• Creation of content for future events or campaigns.

20.2.2. Red On Sports reserves the full right to sell, license, or otherwise profit from the commercial use of the images, videos, recordings, and/or likenesses of You without any obligation to compensate You.

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20.3. Ownership of Captured Materials

20.3.1. All materials (e.g., photographs, videos, recordings) captured during the Event are the sole property of Red On Sports or its authorised third parties. You waive any claims to ownership, royalties, or other compensation for the use of such materials.

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20.4. Participant-Generated Content

20.4.1. Any audio, visual, or audio-visual recordings made by You of the Event or any part of it are strictly for personal use only.
20.4.2. You are prohibited from publishing, distributing, or using these recordings for any commercial purpose without obtaining prior written consent from Red On Sports.

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20.5. Use of Film Crew and Equipment

20.5.1. The Event may include the use of professional film crews, drones, or other recording equipment at various locations, including the Event Village and on the course.
20.5.2. Red On Sports ensures that all crew members and equipment operators are appropriately qualified.

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20.6. Consent for Partner Use

20.6.1. You agree that Red On Sports may share the materials described in this clause with its sponsors, partners, and other authorised third parties for their marketing, promotional, or commercial purposes, provided such use aligns with the objectives of the Event.

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21. Insurance

21.1. Participant Responsibility for Insurance

21.1.1. Participants are required to have valid third-party liability insurance that provides coverage for claims arising from their actions during the Event. This insurance is mandatory for all participants and is designed to cover injury or damage to other participants, spectators, or property caused by the participant.

21.1.2. It is the participant's responsibility to ensure their insurance is adequate and valid for participation in a cycling event of this nature. Participants may be asked to provide proof of insurance during registration or at the Event.

21.1.3. If a participant does not hold valid third-party liability insurance, they must obtain coverage before attending the Event. Red On Sports accepts no liability for participants who fail to comply with this requirement.

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21.2. Personal Accident and Equipment Insurance

21.2.1. Participants are strongly encouraged to obtain personal accident insurance to cover injury, illness, or other health-related risks arising from participation in the Event.

21.2.2. Participants are also advised to insure their personal equipment, including bicycles, clothing, and accessories, against theft, damage, or loss. Red On Sports does not provide coverage for participant property under any circumstances.

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21.3. Disclaimer of Liability

21.3.1. Red On Sports will not be held liable for any injury, loss, or damage incurred by participants during the Event, except where caused by negligence on the part of Red On Sports.

21.3.2. By registering for the Event, participants confirm their understanding of and agreement to the insurance requirements set forth in this section.

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